The Best Team Collaboration Tools to Use for Home or Business
When it comes to managing the efforts of multiple people, email has proven to be less than efficient. Email trails get lost in the midst of multiple reply all’s, and sending documents by email can be cumbersome and unsecure.
This is one of the reasons there’s been an explosion of team collaboration tools in the last 5 years. They’re designed to facilitate teamwork and communication and keep everyone in your group or organization on the same page no matter where they’re located.
86% of employees and executives say that lack of collaboration and communication is responsible for workplace failures.
Whether you’re managing a company or a local swimming club, team collaboration tools can help you more smoothly communicate with everyone whether they’re at their desk or mobile and coordinate calendars, files, and project steps.
We find that often the only thing keeping people from taking advantage of cloud-based collaboration tools (many of which are free!) is that they just aren’t sure what’s out there. Our Cloud Care Premium Team not only helps guide clients to the best cloud-based applications to meet their needs, but also can do all the software updates for you.
What Team Collaboration Tools are the Best?
The space for team collaboration applications is getting crowded, but there are some tools that tend to rise to the top and are the most popular because of their ease of use and integrations with other software.
Before we get into each one in detail, here are a few common features that most of these tools share:
Ability to chat real-time
Chats separated by channel or project card
Ability to designate which users can access chats or projects
Drag and drop file sharing
Built-in security and administrative tools
Desktop and mobile apps
Here are some of the best collaboration tools that you may want to consider to get your team connected.
Pricing: Free to $20.00/user/month
If you’re an Office 365 user, then you may be familiar with Microsoft Teams. Their team chat hub is designed to be a single launch point for all of your most used applications and a central communication hub for chat, file-sharing, and more.
Highlights of Microsoft Teams:
Allows video and voice chat within the chat channels
Ability to launch MS Office programs, 3rdparty software, webpages and PDFs from your dashboard (“Tabs”)
Integrates with SharePoint and OneDrive for powerful file storage
Fluid integration with all MS Office programs (Word, Excel, etc…)
Pricing: Free to $12.50/user/month
Slack has taken off in popularity since it was first introduced in 2013. It’s ease of use and quick adoptability is one of the key reasons it’s become so popular. So, if you’re looking for one of the simplest tools to use, this is a good contender.
Highlights of Slack:
Easy to search chat history
Simple user interface
Video call capability
Over 1,500 app integrations
Workplace by Facebook
Pricing: Free to $3.00/user/month
Facebook is one of the newer players in the team collaboration tool market, just announcing the beta of their Workplace by Facebook in 2015.It’s now had a few years to mature and is used by companies like Starbucks and Domino’s.
Highlights of Workplace by Facebook:
Safety Check feature that connects your team during a crisis
Video call capability
Auto-translate feature for chat
AI-powered personal news feeds
Pricing: Free to $19.99/user/month (Contact sales for higher tier)
If you need to manage multiple projects with your team, Asana is designed for users to visually move a project card through a series of statuses that you set up – like “In-progress, awaiting approval, complete”.
Highlights of Asana:
View tasks in list or project card views
Coordinate team calendars
Ability to create project timelines
Over 100 app integrations
Pricing: Free to $24.80/user/month (Contact sales for higher tier)
Wrike integrates the robust central work hub feel of Microsoft Teams and the project-focus of Asana. Centering on folders, tasks, and projects rather than the chat channels themselves.
Highlights of Wrike:
Uses folders to help you stay organized
Custom interfaces (Marketing, Creative, Project Management, All Teams)
Integrates with over 400 cloud and on-premises apps
Ability to create custom automations
Pricing: 10 users for $25/month to 25 users for $150/month
If you’re looking for more of a total enterprise style communications and project management platform, then you may want to consider Zoho Projects, which offers a lot of ability to build out the platform for your needs.
Highlights of Zoho Projects:
View tasks as a list or as cards in columns
Assign project milestones
Set up a knowledgebase for new users
Ability to generate charts and reports
Pricing: Free to $20.83/user/month
Just like Slack, Trello also has simplicity going for it. It’s easy for new users to adopt and learn. It’s more like Asana when it comes to the interface, being project oriented and using project cards that can be moved as a task progresses.
Highlights of Trello:
Supports file uploads from popular cloud storage services (like OneDrive, Google Drive)
Includes board utilities called “Power Ups” that can be added as needed
Integrates with hundreds of apps
Set up Team Collaboration with Pro Tech Guy
If you’d like some help setting up a team collaboration tool and getting your members up to speed on it quickly, give Pro Tech Guy a call. We’ll be happy to customize your setup for your organization’s workflow and show you all the tips and tricks of team collaboration.
Call us today to get started at 508-364-8189 or reach out online.